Free Printable Event Planning Template

This free printable event planning template will help you get organized for your next party, event, or gathering! Keep all of your most important event information in one place so you don’t forget any important details.

Free Printable Event Planning Template from

We love a good party, but they can be a lot of work with tons of little details to keep up with. So we wanted to create a simple way to document all of the information for our events, parties, and gatherings so nothing would be overlooked or forgotten.

Enter, our printable event planning template! It has room to track all of the most important party details so we have everything we need at a glance. You can snag it below!

Download the Free Printable Party Planning Worksheet

If you have a birthday party, work event, or family gathering coming up, this simple worksheet will be your best friend! Click the button below to download it in two cute color schemes.

Free Event Planning Printable, Part of the Free Printable Home Maintenance Binder at

How to Use the Printable Event Planning Template

This party planning printable has space to list the name of the event at the top. Then it has lines for the basic details of the event: date, time, venue, venue contact information, theme/colors, and number of guests.

Once the basics are established, there is also room to plan the menu, party activities, the schedule, decorations, favors, and more.

What types of events can I organize with this party planning checklist?

The printable event planning worksheet is helpful for documenting the essential details of both small and large events! This includes gatherings like…

  • birthday parties
  • work functions
  • wedding or baby showers
  • retirement parties
  • anniversary parties
  • family gatherings
  • events for a sports team or hobby group
  • graduation parties
  • hanging out with a group of friends
  • holiday functions
  • bachelor/bachelorette parties
  • backyard BBQ
  • teacher appreciation event
  • awards celebration
  • and more!

If you’re hosting a gathering of any size for any reason, this free printable will help you keep track of all of the most important info!

Free Party Planning Checklist, Part of the Free Printable Home Management Binder at

Filling Out the Event Planning Template

This post contains affiliate links. For more information, see our disclosures here.

Sometimes the trickiest part of hosting a gathering is coming up with ideas. We can help with that! Below, we’ve listed some ideas for popular party themes, yummy party foods, fun party games, and creative party favors that can help kick off your party planning without much extra work.

50 Awesome Party Theme Ideas

Whether you’re going for silly, scary, simple, or chic, this list of party theme ideas should help you come up with the perfect concept for your next event.

  • Hollywood
  • Pirates
  • Casino
  • Summer Camp
  • Luau
  • Superheroes or Heroes vs. Villains
  • Carnival
  • Roaring 20s
  • Doughnut Party
  • Under the Sea/Mermaid
  • Sports
  • Masquerade Ball
  • Toga Party
  • Wild West
  • 70s
  • 80s
  • 90s
  • Murder Mystery
  • Jungle
  • Floral
  • Space
  • Karaoke
  • Princess
  • Safari
  • Glow in the Dark
  • Tea Party
  • Dinosaurs
  • Fiesta
  • Rainbow
  • Garden Party
  • Owls
  • Secret Agent
  • Glamping
  • Zoo
  • Painting Party
  • Paris
  • Construction/Bulldozers
  • Heaven
  • Boho
  • Farm
  • Vintage/Retro
  • Travel
  • Creepy/Zombie/Halloween
  • Woodland
  • Picnic
  • Twinning
  • Pajama Party
  • Fairy
  • Spa
  • Rockstars

30+ Delicious Party Foods

Not sure what food to serve at your next party? Here are some yummy ideas to get you started:

Related: Free Printable Holiday Menu Planner

Event Information Worksheet for Party Planning from

What are some fun party games?

But what do we do at the party?! Here is a list of 25 fun party game ideas to try at your next event:

Creative Party Favors

And finally, it’s always fun to send guests home with party favors that are memorable and creative. Here are a few cute party favor ideas:

There’s more where that came from!

The printable event planning template is part of our Home Binder! See all of the pages in the free printable Home Management Binder in this post!

Printable Party Planning Checklist: Final Thoughts

We hope our free printable event planning template and the ideas provided in this post will help you stay organized as you plan your next get together!

Have so much fun as you create a special event for your friends, family, loved ones, or other group. You’ve got this!

Printable Event Planning Template: Frequently Asked Questions

The best way to prepare for a party is to plan ahead and stay organized. You’ll want to make sure you think through the following areas:

  • event date and time
  • venue
  • guest list
  • theme/colors
  • decorations
  • menu
  • activities
  • schedule
  • favors

The printable provided in this post can give you a simple template for organizing each of these areas. You can grab it by clicking the big button in the post above.

To make a party fun for adults, be sure to have some activities planned in advance. If conversation and interaction aren’t happening naturally, you’ll have a list of games or questions to help people get to know one another in a fun, lighthearted way.

The list of party games and activities in this post can help get you started with ideas.

Want to save this post to return to later? Be sure to pin the image below so you can find it easily!

Free Printable Event Planning Template, Part of the Home Binder at

Happy Organizing!

This post contains affiliate links. For more information, see our disclosures here.

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